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With regard to handling membership applications I have the following observations:
1. What do we need in the way of members’ information? People will join the website and hence we will be able to communicate with them through that. For those a computer and email there will be the normal posters around the village. In addition, they can periodically go online (perhaps in the library) to look at the website.
2. Do we need a formal membership list, that can be audited, as part of being a charity? What information would we need? Are name, address, telephone number as currently on the brochure sufficient? Do we need a signature?
3. I suggest we keep the membership list offline. We don’t need an online form on the website, nor an online database of members.
4. To comply with the Data Protection Act we need to protect the membership list and only use it for membership purposes. I suggest we discuss the details at the meeting on 5th December.

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